| Principal | Discussion Summary | Start Date | Status/Action Date | End Date
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| Post Architect Visit
| Lisa | Convert walk-up computers to collaborative tables.
| 10/2/08 | Move walk-up computers to Quick Look-up area? |
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| Future Build-out
| Ellen | Relocation of depts that will be affected.
| 10/2/08 | Tech Services, Periodicals -- perhaps both can go into 3060. |
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| CIRC Equipment
| Ellen | We need a total inventory.
| 10/2/08 | Work with Becky to get a count of all equipment. |
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| Graveyard
| Ellen | Clear the area as well as possible.
| 10/2/08 | Have Alireza remove what he can from the "graveyard" in the computer area. |
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| Use of Archive's "Tack-on Room"
| Lisa | Talk with facilities planners about better use of the room just.
| 10/2/08 | Perhaps storage for equipment for Archive's Rm. Other practical uses for library. |
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| Quick Look-up Computer
| Ellen | Standing quick reference computers are being used for longer term use.
| 10/2/08 | Have a designated patron-use quick look-up computer at the reference desk that faces out to the public that reference staff can monitor more easily. |
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| Express Computers
| Rebecca | Need more obvious signage.
| 10/2/08 | Check wording for consistency and clarity. |
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| Red Stickler
| Ellen/Rebecca | Safety newsletter.
| 10/2/08 | Valeria and Dale want to put out a monthly safety message. Probably should come from Administrative Office for distribution to Library Staff. |
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| Celebrating Our Own
| Rebecca/Ellen | Art Exhibit wall.
| 9/25/08 | Decide what semi-permanent things will go up there in between exhibits. Put up temporary exihibit by 10/16. Actual event takes place 11/2009 - 1/2010 |
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| Comment Board Responses
| Lisa/Ellen | Use the new cork boards for replying to student comments.
| 9/25/08 | Both Lisa & Ellen will post comments. Some comments have been posted on the blog. Have students check the comment board daily and record the comments for distribution to Lisa & Ellen weekly. |
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| Relocation maps
| Rebecca | update maps with current evacuation routes | 9/11/08 | Virginia is updating maps; she will be on medical leave for 2 weeks beinginning 9/15. If she cannot finish updates, she will send files to Rebecca to update. Lisa would like project completed by 10/15. 9/25 - Header and Key still needed on map. Will wait for Virginia to return on 10/1. Rebecca did some of the updates and sent them to Phil 9/28. |
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| Small sign holders from Virginia
| Rebecca | get from Viriginia and install in group study rooms | 9/11/08 | Viriginia is contacting vendor re: delay. "Rules" signs are up; waiting for replacement signs. |
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| Tote Bags
| Rebecca | purchase tote bags for check-out at Circulation and possible sale | 9/11/08 | 9/16 sample bags arriving from 4imprints 9/24 Ordered 75 bags. Due to ship by 10/9. |
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| Travel mugs
| Rebecca | Investigate cheaper mugs to sell in cafe. | 9/11/08 | Theresa emailed vendor 9/15. Rebecca contacted vendor, since we will be paying for them. |
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| Banners outside SRC "library" entrance exterior doors
| Nancy | Work with Rick Mohammed to have 2 banners made. 1 "welcome students" and 1 "Connect with the library" | 9/11/08 | Expected completion date 10/15. Rick working on golf outing until 9/24; will work on library banners after golf outing. As of 10/9, Tim has not gotten dimensions to Rick. Thinks he can still make 10/15 completion date, but would be more comfortable with 10/22. |
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| Ceiling banners for library and cafe for SRC hallway
| Rebecca | consult with Sign Authority for banners | 9/11/08 | met with Leanne Tampier 9/11; waiting for designs. 9/25 Reviewed designs and having them resend with changes. Rebecca approved proofs on 10/1. |
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| Lanyards
| Nancy | order 100 or more lanyards with snap off key holder | 9/11/08 | f/u with Todd. 9/18/08 Ordered 100 1" forest green lanyards w/white imprint and name badge clip. Should receive mid-Oct. |
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| Hay Reports
| Ellen | Ellen should have all job descriptions today. | 9/11/08 | Revised all but about 3 in CIRC. HR is not ready for us yet. All descriptions expected to be in HR by 10/15. First set should go to Joe Collins on 10/2, remainder by 10/7. |
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| Frame library certificate of recognition
| Nancy | Hang in 3028. | 9/11/08 | More group library certificates are coming. Hang current certificate in frame and past ones on bulletin board in 3028. | 10/9/08
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| Tuesday night fire alarm.
| Ellen/Lisa | If happened right at 5pm, changing of shifts. Didn't go as well as expected.
| 9/25/08 | F/U w/ a training pamphlet for fire escape similar to the zones pamphlet. Valeria, Ellen, Rebecca changed the routine, added staff to upper level evacuation. Rebecca will talk to Becky about stationing someone at the stairwells in CIRC. | 10/9/08
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| Crash bar doors
| Lisa | remove magnetic locks and replace with swipe card and/or local alarms | 9/11/08 | f/u with Phil and Joe Schuerman on progress. 9/25 Phil installing temporary alarms to act in place of crash bars until crash bars can be installed. Four alarms installed on 3rd floor fire escape doors. Glass doors near 3040a still need to be alarmed before Phil can turn magnets off. As of 10/7, all 3rd floor doors have new alarm. Magnet is turned off. | 10/07/08
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| READ posters
| Rebecca | Have at least 6 new posters done this year | 9/11/08 | 9/15 emailed Jeff to see how many photos are reday to go. 9/18 - $707 for 3 posters. First batch arrived and hung. | 10/2/08
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| Remove toggle lock from Archives door?
| Nancy | Disable door from being left unlocked from the outside.
| 9/25/08 | Check w/Joe. At 10/2 mtg, decided not to remove toggle lock. Rather, request that all entrance to the room be through the library during business hours. Post sign on hallway side of door. | 10/2/09
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| Window Blinds 3rd Floor
| Nancy | Falling down frequently.
| 10/2/08 | Have students check & reroll them twice/week. Added to student calendar on Mon & Thurs. | 10/2/08
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| Architect
| Lisa/Ellen | Arriving Mon - Tues, 9/29-30
| 9/25/08 | Facilities mtg Mon 9-11. Lisa & Ellen will plan the rest of Jeff's schedule. | 9/30/08
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| Display & Exhibit Chart
| Rebecca | The chart will be in Rebecca's office and indicate location and timing of upcoming exhibits.
| 9/25/08 | Chart will include the tiered table. Rebecca will make Wiki. | 9/25/08
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| Key to close Admnistrative doors.
| Ellen | Public Safety told monitor they don't lock office doors.
| 9/25/08 | Ellen F/U w/Public Safety for their procedure, and they said they do lock office doors. | 9/25/08
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| Hard drive to store photos
| Rebecca | Sent Peggy McCarthy Colin's recommendation. | 9/18/08 | 9/23/08 Ordered Peggy's recommended hard drive. 9/24/08 Received. Rebecca will be keeper of the repository. | 9/24/08
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| Check signs in fire escape stairs
| Nancy | make sure signs are present and adhere to walls | 9/11/08 | report back 9/18/08 Stairwells are cleaned. Signs do say "fire" escape. 9/23/08 Permanent signs have been installed. | 9/23/08
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| Evacuation signs
| Rebecca | Phil has ordered signs for doors | 9/11/08 | 9/23/08 Signs were installed. | 9/23/08
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| Phone etiquette
| Lisa/Ellen | Talk to supervisors. | 9/11/08 | 9/19/08 Lisa sent email to "all staff" RE: being more welcoming by using your name when answering the phone. | 9/19/08
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| display wall for temporary exhibits
| Ellen | check with Barb Wiesen about having temporary exhibits in library again | 9/11/08 | 9/18/08 Barb doesn't have time. We will solicit artists on our own. | 9/18/08
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| Hang Marianne's plaque
| Rebecca | Engrave new name plates from past years and put on new, larger plaque. | 9/11/08 | Completed | 9/18/08
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| Schedule for hanging outside banners
| Nancy | Tim Hatcher puts banners up and takes them down | 9/11/08 | decide when in semester to change banners after they are ready and let Tim know schedule. 9/18/08 Tim will make decision when he has time to change banners. | 9/18/08
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| exhibit policy
| Rebecca | update exhibits policy to reflect focus on COD group or committee exhibits | 9/11/08 | OK the way it is. | 9/18/08
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| Retractable key holder
| Nancy | order ones similar to Karla's to add to lanyards. | 9/11/08 | f/u with Todd. Order half as many as lanyards. 9/15 Ordered 72 carabiners. 9/16 Received. | 9/16/08
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| Create Wiki for Administrative staff mtg minutes
| Rebecca | Each of us will be able to add notes, completion dates, etc. | 9/11/08 | A fluid record of the events for the Annual Report. | 9/12/08
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